It is simply a legal format used in specific circumstances. Witness _Date _Īs you can see, it has nothing to do with rudeness or with courtesy. I, _name_, hereby authorize any certified medical personnel, doctor or hospital to give any needed medical care or treatment to my son _name_ during my absence. One example of such a note, in just one of a variety of such circumstances might be: For instance, when my children were small, and we left them in someone else's care while we had to be away, we would leave a note authorizing their medical care in case of emergency. "To Whom it May Concern" is an impersonal legal device used in situations where you don't know by whom or under what circumstance the material may need to be used. This is often done on paper, although then it tells the addressee, "We're sending this to so many people and it is of so little value to us that we couldn't be bothered to put your name in it." One solution to this problem is to omit any salutation. ("To whom it may concern:" is formal but rude.) " If your e-mail program doesn't provide that function, it is hard to suggest a salutation that is formal but not rude. If you have an equivalent in your e-mail program, you could open each e-mail with "Dear. In the case of identical letters to multiple addressees, word-processing programs often have "mail merge" functions in which a list of inside addresses and salutations is inserted, one at a time, into the text, and each letter is printed on paper individually. An e-mail with multiple addressees is like a form letter printed by the scores, hundreds, or even thousands and sent out in envelopes onto which mailing labels have been slapped. The problem is that formal letter-writing formats presume a personal letter to one addressee, whereas you are trying to address many people. Well, you said you wanted to be formal, so all the informal solutions are out. If you're not involved in business usage where there are more formal protocols, you have a lot of freedom. I sometimes begin notes to friends or family with things like "Hello from Mexico", "Hello, Luv", "Hi, How ya doin?" If you are not trying to be formal, you can use pretty much anything you want to. And the longer you make it, the more formal it is: Sincerely=formal Sincerely yours= more formal Very sincerely yours, or Yours very sincerely=very, very formal-maybe even a little coldly formal. It is simply correct formal usage, just as "Sincerely yours" to close the letter does not mean that you really belong to the person sincerely.
The formal greeting used to open a business letter is "Dear _name of the person (Dear Mr. The comma is used at the end of the salutation of a friendly letter, such as an informal letter you write to your mom or to a friend. The colon is used at the end of the salutation of a business letter.
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